Fort Collins Cycling Club ‐ Meeting Minutes
Hunan Fort Collins
28 September 2022
The board called in Linda at 6:09pm
Motion to start meeting at 6:13
Approval of Previous Meeting Minutes
June Board Meeting
Linda motions to approve - all in favor
Financials and Membership Count
245 Active members. 251 total but some are overdue or lapsed.
Membership was closer to 270 earlier in the year but people have been drifting away over the summer.
CD 1 $2181.71
CD 2 $2095.62
Counts taken at end of august
Linda to investigate interest rates and see how we can take advantage of rising interest rates. Email to come.
Budget – what are our expenses, needs vs wants, will the board decide to raise dues.
Highlight benefits the members get when discussing raising dues.
Dues no longer completely cover club costs.
Proposed new dues:
Individual Membership cost - was $15 - raise to $25
Family Membership cost - was $25 - raise to $40
Linda to project income with new dues.
2 Jerseys available to sell - They are Womens Medium and Mens Large
2 were already sold
Cost to purchase is $70 per jersey
Bill to make facebook post about jerseys for sale
Bike to Work Day - June 22, 2022 from 6:30-9:30 a.m
Event report – The event went well, lots of good outreach, passed out business cards – The club needs better swag to hand out and more visible banners. It was hard to track the impact this event had on membership - maybe track info next year with a signup list.
Stephen's discussion template was great. 1. Ask if they have heard of our club, 2. Talk about benefits, 3. Cost, 4. Explain the ride levels A-D
Camping Trip - August 13, Estes Park
Event report – Tracy indicates the board needs to inform club members about the event sooner. People seem surprised about the event and need more notice.
Better promotion needed! Email notices must be sent earlier and more often.
Only 3 members attended a single ride. No meals or other rides occurred.
Campsite issues - no campsite results in lacking a sense of community. A group campsite could help but the logistics are hard.
“Glamping” with cabins/restrooms/electricity vs. more rugged camping with port-a-potties and tents in a field. Which would the club be more interested in? Can the board find a ‘best of both worlds’ location?
No sense of community, needed a group campsite or something but those need
The board needs to choose a location for this event soon
Tracy to find camping options before the next meeting when the board will decide.
Discussion about camping in tents with nothing but bathroom vs places with showers, electricity. More people may be inclined to do the more comfortable camping. Maybe we can find best of both worlds?
Wanda’s Ride September 10th
Event Report - Weather was terrible and it was a cold and wet morning.
Around 25-30 people registered, 3-5 rode in the rain, 17 people showed up for lunch.
Raised $1224 (Tallied by Charles) for Wanda to pay for her power unit added to her handcycle.
Consider adding a “rain date” in the future would be a good call. Marty suggests hosting the event in aug instead of sept. CB Potts will book it sooner the better. Late august or final weekend in July.
Trek - hard to work with at first, contact was quitting. Alex ended up helping Tracy. In the end they followed through with their commitments.
CB Potts – Tracy had a great experience with them for trying to get this event going.
Fliers need to be put up earlier - 1-2 months before the event.
Charles to go back and find out how much we raised this year.
The club got a discount on the food but there was only a burger and potato salad available.
Social Dinner/Brunch Hosts
October 9th Sunday - Brunch: Michael Six
Marty to speak with Michael Six about hosting and having a rain date to account for weather.
Bill to send an Email to promote brunch.
2022 Christmas Party
Coopersmith’s is unavailable - poolside is closed + for lease.
Sundance line dancing on Dec 10th
Lots of food available, if we start at 5pm they give lessons and have a band playing. Cash bar available. Menu limited and new. Around $40 per person. Private room option.
Summit bowling alley Dec 10th in Windsor
Large facility, 8 lanes held for the club, can host over 50 people. Alcohol available.
There is some confusion about pricing and inclusion of bowling. More investigation needed.
No private rooms available.
Options from $40-$68 per person. Does it include bowling?
The club would give an estimate based on the number of attendees, and then pay half of that to reserve the facility.
Ice skating rink. Outdoor event.
All the board is leaning towards Bowling – food will be $35-$40.
See if we can separate the cost for price and bowling, 30 for dinner, extra 10 for bowling?
Linda motions to investigate summit options closer. - All in agreement.
Tracy to cancel Sundance reservation and contact Summit Bowling for more details.
2022 Ride Season Recap meeting
Topics of discussion: Start Locations, Routes, Start Times, “Is it worth continuing the C rides?”
Feedback meetings in November?
Bill to host the meetings in Nov after ride season is over.
2 separate meetings, one for D rides and one for ABC rides.
Ride Leaders/Sweepers – still a problem that needs to be solved.
Recruiting and Training needed
D-ride leaders report it being hard to navigate the group and too many distractions. More training and recruiting is needed for D rides.
Reiterate that all riders need to be accountable for their own rides, and need to be able to get back on their own. Emphasis on individual communication.
Train sweepers to maintain the minimum pace. It's not their job to ride as slow as the slowest person, if a rider cant keep the pace, Sweepers need to be equipped with words to say to them. They need to find their way home.
Tracy motions to end the meeting – high fives around.
Updates/Items from the Floor
Board Meeting 6:00 PM Wednesday, October 19 at Hunan
Member Meeting 6:30 PM Wednesday, October 26 at CB & Potts
Board Meeting 6:00 PM Wednesday, November 16 at Hunan
Member Meeting 6:30 PM Wednesday, November 30 at CB& & Potts
Board Meeting 6:00 PM Wednesday, January 18 at Hunan
Member Meeting 6:30 PM Wednesday, January 25 at CB& & Potts
Board Meeting 6:00 PM Wednesday, February 15 at Hunan
Member Meeting 6:30 PM Wednesday, February 22 at CB& & Potts
Board Meeting 6:00 PM Wednesday, March 22 at Hunan
Member Meeting 6:30 PM Wednesday, March 29 at CB& & Potts